Darwin Cloud

How to Reverse an Uncashed Check

Updated on

There are 2 ways to reverse an uncashed check.

1. If the check will be reissued to the vendor, the best way to reverse this is to void the check. This will then return the payable/bill unto the Pay bills sub menu ready to be reissued once again. Below are the steps on how to void a check.

  1. Click Bills
  2. Choose Edit payments
  3. Click search
  4. Enter the company
  5. Enter another filter criteria (vendor, date, amount, etc.)
  6. Click search
  1. Choose the voucher from the right side of the screen
  2. Click void

2. If the check will not be reissued, the user must then create a journal entry to reverse this transaction. The journal entry will form an in and out transaction on the cash account which will have a zero effect on the company's bank reconciliation. Below are the steps on how to create a reverse journal entry.

  1. Click Ledger
  2. Choose Journal
  3. Click new
  4. Choose the company
  5. Enter the reference
  6. Enter the journal date
  7. Click start
  1. Click, click here to add a new row
  2. Enter the office
  3. Enter the GL account used, debit side for the bank account and credit side for the GL account used  when the check was written
  4. Enter the amount
  5. Click post
Previous Article How to Void Checks in darwin Cloud
Next Article Posting Validation Error Message: The job code field of the invoice detail is required for all records